NAPO Education + 365 Days of Organizing at Kuzak’s Closet

Hello everyone, it’s Haleigh! I’ve been working as a professional organizer for a little over a year now, but I’m still the newest member of the organizing team at Kuzak’s. When I first started in March of 2019, I was relying heavily on on-the-job training as well as my natural inclinations as a generally organized person. Recently I’ve also had the opportunity to join NAPO, the National Association of Productivity and Organizing Professionals, and have started to dive into some of the benefits that membership comes with, including all of the various courses they have on professional organization.

I know that many of you have taken the extra time afforded by Shelter in Place orders to purge out unused items and reorganize areas of your home. With that in mind, I’d like to share some of the most useful things I’ve learned from the NAPO introductory courses, Fundamental Organizing and Productivity Principles and Skills. These courses include excellent explanations of how to mentally and emotionally frame the process of organizing for yourself or for others as well as some helpful exercises to organize more efficiently. I’ll be going into detail on how you can use these strategies on your own or with a professional. 

PROCRASTINATION

Clutter is the result of unmade choices and incomplete actions- in other words most disorganization is the product of procrastination. Because of this, many times the most important decision we help you make is simply the decision to start. With lots of first-time clients, our role is usually to guide you through the organizing process while making sure you feel confident in the decisions you’re making through discussion and feedback. If you tend to put off tackling a project, sometimes all you need is to commit to spending just five minutes getting started. Often this is enough to give you the momentum you were lacking. If you’re still struggling it could also be that you’re paralyzed by perfectionism, and it’s important to understand that done is better than perfect and that systems can and should always be refined.

Pro Tip: If you’re having trouble getting started on a project because you don’t feel like you’ll be able to get it perfect, try adjusting your frame of mind. Organizing isn’t a straight path with a clear ending; it’s an ongoing process that involves constantly tweaking and refining your system to fit evolving needs. Even if you did get it perfect right away, over time that system wouldn’t be perfect for you anymore, and you’d have to change it anyway! So don’t be afraid to try different strategies and figure out what works for you and what doesn’t. 

Kuzak’s Closet Experience: Whenever we work with a repeat client, we always revisit old systems and see if they are still working. We always leave space in our systems that allow us to make small tweaks and keep things up to date. Life changes and so do the needs of the families we work with.  Here are two examples…

Double Duty Closet: Amanda originally designed this closet with the Elfa system for our client in 2014. It was originally meant for guest room storage but fast forward to 2020, our client now has twin toddlers who are sharing the space so adjustments needed to be made.  During a session earlier this year we added extra drawers and carved out a zone for each child to help discourage the clutter creep.  As they grow the diapers will no longer be needed and those shelves can transition again.

Perfect Pantry 2.0

In some cases the procrastination can be tied up with finding the perfect product.  In this Menlo Park pantry we couldn’t find the perfect product right away so we settled on these white bins at the time. Amanda continued to search for just the right product that would be functional and also stylish in the space and finally a year later the pantry went from this…

To this! We swapped out the white bins with chalk labels for these smoke bins with custom vinyl labels and the space really came together!

PURGING

Even if you are very self-aware and know what your ideally organized space would look like, sometimes you simply have too much stuff for a system to be functional. The NAPO courses go through several methods for reducing the number of items in a space and how to establish rules and a frame of mind to help with the decision-making process. A really simple method that I like is the ‘use it, love it’ matrix, where items that you both use and love you keep and items you neither use nor love you get rid of. This helps you concentrate more of your decision-making efforts on the items that you’re the least sure about (things you love but don’t use or use but don’t love) and helps you avoid decision fatigue. We normally will walk you through this during a session, but it’s a skill that gets easier with practice and can definitely be done during a solo organizing project. When all else fails, one of the easiest ways to reduce items whether you’re working with a professional or by yourself is to set up rules or limits to help make the decisions more automatic. This can be anything from getting rid of any magazines that are older than X date to getting rid of clothing that is Y size, or any other parameter that you feel makes sense. This is an excellent tool to have not only for any initial sessions, but also for clients to help maintain the organization of a space even after we’ve left.

Pro Tip: Once you’ve reduced a category down to what you feel is a good amount, one of the easiest ways to maintain that organization is to find the right home or organizing product to house that category of items. If you have a defined amount of space for a category, you’ll be forced to either get rid of items before you bring new ones in, or adjust the whole system to accommodate a new acquisition. This can be done in lots of different ways, from limiting the number of hangers you have in a closet to having designated spots for makeup products. 

Kuzak’s Closet Experience: Letting go can be challenging but I’ve learned that taking the items away for our client at the end of each session really helps with the process of saying goodbye. Many of our client have donation piles waiting for us when we arrive for a session, others rely on the extra push that we offer help say goodbye and reach their goals.

His and Hers Closet: Amanda and I had a closet session this spring. Our client shares a closet with his wife and while he was extremely motivate to purge and start fresh she didn’t share the urge to tackle her side, that is until we were finished with his side.  Seeing his entire wardrobe organized and decluttered gave her the motivation to spend an hour purging with us so we could give the same treatment.  The final results were so much more satisfying because the entire closet received a refresh.  Amanda told me that she wouldn’t leave until we could tackle both sides and I can see why!

His side before…

His side after…

Her side after…

The purge pile up!

We removed mismatched hangers and there were enough wooden hangers to go around.  Now that they have a clean slate they will more easily be able to maintain and enjoy their wardrobes.

PERSONALIZATION 

In my first year of working at Kuzak’s, I’ve learned that one of the most important aspects of our job as professional organizers isn’t creating picture perfect after’s of your spaces, but instead setting you up for success as you live in and maintain the systems we help create. There is no singular right way to organize any space, so it’s important to have your input during the entire process. The three organizing activities that NAPO defines as reducing, arranging, and maintaining all need to involve you in making decisions and giving preferences if the organization is going to remain sustainable. Everything we do while organizing from selecting categories for sorting to choosing products to enhance a system is always done with your preferences in mind. We always ask which items are the most frequently used, which items need to be accessed by multiple people, and which things you always use together among myriad other questions to try to create the most useful and efficient system possible. If you’re working on a project solo, it’s totally fine to take inspiration from Pinterest and Instagram, but it’s more important to make sure you’re creating a system that fits how you use the items in a space, so make sure to ask yourself these questions!

Pro Tip: If you’re working to organize a space that is used by multiple people in your household, be sure to talk with them about how they use the space and what their preferences are. This will help make the space efficient for everyone, and will help motivate them to maintain your hard work. 

Kuzak’s Closet Experience: Garages and pantries are two of the most common shared spaces that we see and preferences in each space vary. In some cases you will want to set up a system that works for everyone, in other cases the system should be set up to the preference of the main user but be clear enough that others can follow the system when needed.

Wheels Up Garage: It drove this Los Altos Hills client CRAZY when all of the cars and scooters were left rolling around the garage floor so she requested a system that would provide a parking lot for each vehicle up on the wall. Having most items out of hands reach of the children must not be appealing for other mamas but it worked for this one.

Packed Up Pantry: This pantry was so personalized to this Woodside client that when it came time for them to move, we packed it up and replicated it at the new house.  Why recreate the wheel if you don’t need to?

Now that we’re spending more time at home than ever, it’s important to feel comfortable and at peace in our own spaces. I hope these tips and takeaways will help you get the most out of any organizing projects you tackle while at home. If you conquer a new zone in your house, send us a picture through Instagram @Kuzakscloset, we’d love to see your hard work! And if you have any organizing questions and want some professional advice, DM us on Instagram and we’ll share more tips and tricks you can use.

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If you are actually particularly helpful, you can most likely to emporium and yard sales, pick up products at affordable, restore all of them, as well as transform all of them around for a much higher cost. If you possess a good eye, you can scout for collectibles, strangeness, as well as much more. Auction web sites like ebay.com can connect you along with a large audience appearing for your items. Senior proms, weddings, and various other unique occasions urge individuals to appear their absolute best. You can end up being a private stylist and also have people pertain to your property workshop, or you may create residence telephone calls or work on-location. Similar to at home kid treatment, pet dog sitting is actually a field that you can take advantage of to make additional money. Several folks yearn for the assurance understanding that someone is there for their fur infant, guaranteeing they fit and secure while they’re gone. Sites such as care. com aid put prospective customers before pet caretakers in their location. You can easily note your space absolutely free, and also Airbnb carries out all the heavy training for you, making it very easy to bring in and lot vacationers. You can demand what you prefer, and also Airbnb also defends you along with home damages as well as incident insurance coverage. On the web company possibilities also manage you all the perks of operating from residence, yet even much better, much of them allow you to operate coming from completely anywhere (which has never been simpler or even more exciting, with the help of the ever-growing coworking industry). ” One of the major changes to ‘how our experts operate’ over recent decade is the enormous shift towards cost-free company, i. e. freelancing, consulting, or even managing solopreneur-types of services,” he states. “While lots of older employees were educated to pursue surveillance in the kind of a full time work, that is actually no much longer the only way to earn a living. You could get in touch with or even freelance in a variety of places from copywriting to marketing approach, or operate your very own ecommerce service from your house.” He likewise suggests that no issue which pathway you decide on, the clever method to “get away” your full-time task is actually to start creating this change while you are actually still functioning. ” It took 2. 5 years to accumulate your business enough to maintain a lifestyle profit, as well as I went full-time in 2012. I’m staying verification if you desire to operate solo, you may do it with the ideal business design, an audio departure method, and also a bunch of challenging work.” Want a method to begin creating loan in minutes? Websites like Upwork, Consultant, and Individuals Per Hr allow you to carry out simply that. ” Craigslist possesses an entire section dedicated to Gigs you may sign up with to create extra funds,” states Carl Sednaoui, Director of Marketing at MailCharts. Simply remember that these jobs aren’t scalable. What they are actually, nevertheless, is actually a wonderful way to make a little bit of additional spending money through outsourcing your abilities on your personal phrases. It is actually likewise properly worth considering some sound advice from Foundr’s Jeremy Noronha. “Go where your clients are, certainly not where your competitors is,” he urges. “Many consultants who start tend to mingle in the on the internet communities along with their peers and not their possible clients. The greatest technique to cultivate and also build the correct connections is to give worth in all the areas your suitable customers invest their time.” Some skill-sets are extra sought after than others.

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  145. Thanks for your article. One other thing is when you are advertising your property all on your own, one of the difficulties you need to be cognizant of upfront is how to deal with house inspection reviews. As a FSBO retailer, the key towards successfully shifting your property and also saving money upon real estate agent revenue is knowledge. The more you understand, the better your property sales effort will likely be. One area that this is particularly critical is home inspections.

  146. Thanks for the new stuff you have exposed in your writing. One thing I’d prefer to comment on is that FSBO associations are built eventually. By introducing yourself to the owners the first few days their FSBO is actually announced, ahead of masses start off calling on Thursday, you make a good network. By sending them tools, educational components, free reports, and forms, you become an ally. If you take a personal affinity for them and also their circumstance, you make a solid link that, on many occasions, pays off when the owners decide to go with a broker they know along with trust — preferably you actually.

  147. I have observed that over the course of creating a relationship with real estate managers, you’ll be able to get them to understand that, in every real estate exchange, a commission amount is paid. Eventually, FSBO sellers do not “save” the fee. Rather, they fight to win the commission by simply doing a great agent’s task. In doing this, they devote their money in addition to time to accomplish, as best they are able to, the responsibilities of an representative. Those responsibilities include getting known the home by means of marketing, representing the home to all buyers, developing a sense of buyer desperation in order to trigger an offer, making arrangement for home inspections, managing qualification check ups with the financial institution, supervising maintenance tasks, and facilitating the closing of the deal.

  148. I have observed that over the course of making a relationship with real estate homeowners, you’ll be able to get them to understand that, in every single real estate exchange, a fee is paid. In the long run, FSBO sellers tend not to “save” the commission payment. Rather, they struggle to earn the commission by way of doing a good agent’s work. In this, they spend their money plus time to execute, as best they could, the responsibilities of an adviser. Those responsibilities include disclosing the home by way of marketing, introducing the home to all buyers, developing a sense of buyer urgency in order to induce an offer, preparing home inspections, handling qualification checks with the bank, supervising maintenance tasks, and aiding the closing of the deal.

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  160. I have noticed that over the course of developing a relationship with real estate proprietors, you’ll be able to come to understand that, in most real estate exchange, a commission amount is paid. In the end, FSBO sellers do not “save” the fee. Rather, they fight to win the commission by way of doing a agent’s job. In doing so, they commit their money plus time to accomplish, as best they’re able to, the assignments of an broker. Those duties include exposing the home via marketing, presenting the home to all buyers, making a sense of buyer emergency in order to trigger an offer, organizing home inspections, taking on qualification investigations with the lender, supervising repairs, and facilitating the closing.

  161. Thanks for your article. One other thing is when you are advertising your property yourself, one of the troubles you need to be conscious of upfront is just how to deal with household inspection reports. As a FSBO home owner, the key concerning successfully moving your property plus saving money about real estate agent commission rates is knowledge. The more you know, the smoother your sales effort might be. One area that this is particularly crucial is inspection reports.

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  168. I have noticed that over the course of making a relationship with real estate managers, you’ll be able to come to understand that, in most real estate contract, a fee is paid. Ultimately, FSBO sellers never “save” the commission. Rather, they fight to win the commission by doing a strong agent’s work. In accomplishing this, they expend their money plus time to carry out, as best they are able to, the tasks of an representative. Those assignments include getting known the home by marketing, presenting the home to all buyers, making a sense of buyer emergency in order to prompt an offer, scheduling home inspections, taking on qualification check ups with the loan provider, supervising maintenance, and facilitating the closing.

  169. I have observed that wise real estate agents almost everywhere are getting set to FSBO Marketing and advertising. They are acknowledging that it’s more than just placing a sign in the front yard. It’s really in relation to building associations with these retailers who sooner or later will become buyers. So, after you give your time and energy to serving these vendors go it alone — the “Law connected with Reciprocity” kicks in. Thanks for your blog post.

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  173. Thanks for the something totally new you have disclosed in your text. One thing I would really like to discuss is that FSBO relationships are built over time. By releasing yourself to the owners the first few days their FSBO is actually announced, prior to a masses start calling on Thursday, you produce a good association. By giving them equipment, educational supplies, free reports, and forms, you become an ally. By taking a personal fascination with them as well as their predicament, you develop a solid link that, on many occasions, pays off when the owners decide to go with a real estate agent they know and also trust – preferably you actually.

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  175. I have learned new things from your blog post. One other thing to I have observed is that usually, FSBO sellers will certainly reject an individual. Remember, they would prefer not to use your solutions. But if you maintain a gentle, professional connection, offering guide and keeping contact for about four to five weeks, you will usually have the capacity to win a discussion. From there, a listing follows. Many thanks

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  177. I have learned new things through the blog post. One more thing to I have discovered is that generally, FSBO sellers will reject a person. Remember, they’d prefer to never use your services. But if anyone maintain a stable, professional connection, offering help and remaining in contact for around four to five weeks, you will usually be capable of win interviews. From there, a listing follows. Thanks a lot

  178. Thanks for your post. One other thing is that if you are advertising your property all on your own, one of the problems you need to be cognizant of upfront is how to deal with household inspection reviews. As a FSBO owner, the key to successfully switching your property along with saving money upon real estate agent commissions is knowledge. The more you recognize, the smoother your property sales effort are going to be. One area exactly where this is particularly essential is home inspections.

  179. Thanks for your post. One other thing is that if you are disposing your property on your own, one of the issues you need to be alert to upfront is just how to deal with house inspection accounts. As a FSBO supplier, the key towards successfully switching your property in addition to saving money on real estate agent profits is know-how. The more you already know, the softer your property sales effort are going to be. One area in which this is particularly vital is information about home inspections.

  180. Thanks for the new stuff you have revealed in your writing. One thing I would really like to touch upon is that FSBO connections are built after a while. By presenting yourself to owners the first saturday their FSBO is usually announced, prior to the masses commence calling on Thursday, you make a good network. By mailing them tools, educational products, free accounts, and forms, you become an ally. If you take a personal curiosity about them along with their circumstance, you develop a solid connection that, most of the time, pays off when the owners decide to go with a realtor they know as well as trust – preferably you actually.

  181. I have noticed that over the course of building a relationship with real estate owners, you’ll be able to get them to understand that, in each and every real estate transaction, a fee is paid. Ultimately, FSBO sellers don’t “save” the fee. Rather, they try to earn the commission through doing the agent’s task. In the process, they commit their money plus time to carry out, as best they’re able to, the jobs of an representative. Those responsibilities include disclosing the home by marketing, representing the home to willing buyers, making a sense of buyer desperation in order to prompt an offer, preparing home inspections, managing qualification assessments with the financial institution, supervising fixes, and facilitating the closing.

  182. I have realized that over the course of making a relationship with real estate homeowners, you’ll be able to get them to understand that, in every real estate contract, a commission rate is paid. Eventually, FSBO sellers don’t “save” the commission payment. Rather, they fight to earn the commission by means of doing the agent’s task. In doing this, they commit their money in addition to time to execute, as best they will, the obligations of an representative. Those responsibilities include revealing the home by means of marketing, offering the home to buyers, constructing a sense of buyer urgency in order to prompt an offer, booking home inspections, controlling qualification check ups with the bank, supervising repairs, and facilitating the closing.

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